Retreat Terms & Conditions

Soul Farm Pilates Retreat, Penedès, Spain | Wednesday 22nd – Sunday 26th September 2027

By booking a place on this retreat, you agree to the following terms and conditions. Please read them carefully, and if you have any questions, get in touch with Michelle at hello@yellowpilates.com or call/text 07751 818705.

1. Booking & Payment

  • A 30% deposit is required to secure your place on the retreat.

  • The remaining 70% balance is due by 10th April 2027. You will be invoiced for this directly.

  • Your place is confirmed once your deposit has been received and Michelle has confirmed your booking.

  • Once you have booked your place, you are responsible for paying the remaining balance by 10th April 2027, even if you are no longer able to attend.

2. Cancellations & Refunds

  • All payments are non-refundable.

  • Your deposit is non-refundable unless we are able to fill your space with another guest. If your space is filled, your deposit will be refunded.

  • No refunds are given for any part of the retreat that you choose not to take part in, or for late arrival or early departure.

  • We strongly recommend that you take out comprehensive travel insurance at the time of booking, covering cancellation, travel disruption and medical expenses.

3. Flights

  • Flights are not included in the retreat price. You are responsible for booking your own flights.

  • Please wait until Michelle confirms that the retreat has reached its minimum number of bookings before booking your flights.

  • Recommended flights are listed on the retreat webpage. These are timed to match the group airport transfer.

  • If your flight times change after booking (including changes made by the airline), and they no longer fit the group transfer times, you will need to pay for a private transfer to and from Soul Farm.

4. Airport Transfers

  • Return transfers between Barcelona El Prat Airport and Soul Farm (approx. 1 hour) are included for guests travelling on the recommended flights.

  • There will be one transfer vehicle, timed around the recommended flights.

  • If you choose alternative flights, arrive later than the recommended flight times, or arrive into a different terminal, you may need to travel in a separate vehicle, which will incur an additional cost. Please let Michelle know at the time of booking so she can advise.

  • If you are extending your trip in Barcelona, the transfer on departure day will take you from Soul Farm to Barcelona Airport in time for the recommended flights. From there you can travel to the city by bus, train or taxi at your own cost.

  • Early arrival or extended stays at Soul Farm are not possible.

5. Food & Drink

  • All meals (breakfast, lunch and dinner) are included, cooked by our private chef. All dietary requirements can be catered for. Please let us know of any dietary requirements or allergies at the time of booking.

  • Wine with dinner and non-alcoholic drinks are included in the price.

  • Included wine is limited to a maximum of [X] bottles for the group across the duration of the retreat. If this number is reached, Michelle will let you know, and you are welcome to purchase further bottles.

6. Itinerary, Classes & Workshops

  • The sample itinerary is a guide only and is subject to change. Timings and activities may be adjusted due to weather, local conditions, the needs of the group or circumstances outside our control.

  • All classes, workshops and activities are optional. You are welcome to take part in as much or as little as you like.

  • Workshops and activities may change. Where an activity can’t go ahead, we will do our best to offer a suitable alternative.

7. Health, Injury & Personal Responsibility

  • You take part in all classes and activities (including Pilates, the e-bike tour, walks and swimming) at your own risk.

  • You are responsible for your own body and wellbeing. Please listen to your body, work within your own limits, and rest whenever you need to.

  • You must tell Michelle and Vanessa about any injury, illness, health condition or pregnancy before taking part in any classes or activities. If you are unsure whether exercise is suitable for you, please consult your GP or medical professional before booking.

  • Yellow Pilates, Michelle Jamieson and Vanessa Smith are not responsible for any injury, illness, loss or damage that occurs during the retreat.

  • You are responsible for your personal belongings during your stay and travel.

8. Changes by Yellow Pilates

  • If the retreat has to be cancelled by us, you will receive a full refund. We are not responsible for the cost of flights or other travel arrangements you have made, which is why we ask you to wait for confirmation before booking flights.

  • We are not liable for any cancellation, delay or disruption caused by circumstances beyond our control, such as extreme weather, travel disruption, strikes or illness.

9. Conduct

  • We want everyone to have a relaxed and joyful experience. We ask all guests to be respectful of fellow guests, hosts, the venue and its staff.

10. Contact

If you have any questions about these terms, please contact Michelle at hello@yellowpilates.com or call/text 07751 818705.